View Submissions
There are two ways to viewing submissions:
- They can be viewed all together at any time or download as needed
- In addition to viewing them all together, individual submissions can be sent to specified email addresses as soon as they are submitted
![Spacer](/sites/sites.columbia.edu/files//styles/cu_crop/public/content/spacer.jpg?itok=QxfmMzwT)
View all submissions
- 1.
Go to Shortcuts > Forms
- 2.
Find the title of the form in which you are interested
- 3.
Select how to view submissions
Send submissions to email address
- 1.
Go to Shortcuts > Forms
- 2.
Find the form of interest and click Edit
- 3.
Click Email / Handlers
This view is a listing of all email handlers created by the title entered upon creation.
- 4.
Click +Add Email
- 5.
Add a title for the email handler you are creating
The title appears on the Email / Handlers tab listing.
- 6.
Enter the SEND TO dropdowns
Just like typical email clients, people can be sent directly, Cc'd or Bcc'd an email.
- Select Custom to email address... to enter any email(s) of your choice.
- The Default email is the contact person for your Columbia Site.
- Select the relevant field under Elements if the email should be sent to the value submitted in that field.
- NOTE: only use this option for Email form elements
- 7.
Enter the SEND FROM dropdowns
Enter the From email to display on the received email
- Select Custom to email address... to enter any email(s) of your choice.
- The Default email is the contact person for your Columbia Site.
- Select the relevant field under Elements if the email should be sent to the value submitted in that field.
- NOTE: only use this option for Email form elements
[Optional] Enter the From name to display on the received email
- Select Custom from name to enter any name of your choice.
- The Default is your site name.
- Select the relevant field under Elements if applicable
- 8.
Enter the text for the Message to be sent in the email
Enter the Subject to display on the received email
- Select Custom to enter any subject you choose.
- The Default is ?????.
- Select the relevant field under Elements if applicable
Enter the Body to display on the received email
- Select Custom to enter any body you choose.
- The Default is the email text seen in the textfield.
- IMPORTANT: do not change anything in this textfield.
- If you want to change anything, select Custom.
- Select the relevant field under Elements if applicable
- 9.
Select any email values to be included
Select any values from your form to be included in the email submission.
- 10.
Settings
Do not touch this! Keep it set to Send email as HTML.