Document
Documents allow you to create important forms and documents that include files such as PDFs and spreadsheets.
Definition
In Columbia Sites, documents refer to files such as PDFs, Word documents, and Excel spreadsheets that can be uploaded and linked within your site's content. These documents can be added directly within text blocks or managed through a Document Library for organized access and filtering.
NOTE: this is not to be confused with adding videos for the Document Library
Usage & Specification
When to Use:
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To provide downloadable resources like forms, reports, or guides.
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To link to supporting documents within your site's content.
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To manage and display a collection of documents using the Document Library feature.
Specifications:
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Supported file types include PDF, DOCX, XLSX.
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Ensure all documents are accessible, following Columbia's accessibility guidelines.
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Use descriptive link text that clearly indicates the document's purpose.
Uploading a New Document in a Text Block
Within the WYSIWYG editor, click the link icon.
In the popup, click Open IMCE file browser.
Click Upload.
Click Add file, then browse to and select the document you want to upload.
Linking to a Previously Uploaded Document
Enter the desired link text in the WYSIWYG editor and highlight it.
Click the link icon:
- As described above:
- Click the link icon in the WYSIWYG.
- In the popup click the Open IMCE file browser link.
- Click the link icon in the WYSIWYG.
Navigate to and highlight the previously uploaded document.
Click Select.
- The highlighted text is now a link to the selected document.
